How to Import Outlook to Gmail

How to Transfer Outlook to Gmail? There are many people who still use Outlook to receive and send emails. However, many of them may also consider switching to Gmail, which comes with more features and options than Outlook. Today we will try to teach you how to switch from Outlook to Gmail to increase productivity and organize your emails.

How to Import Outlook to Gmail

Gmail: Setup

A If you are a fan of Outlook, you will want to create the same “labels” (called folders in Outlook) in Gmail.In fact, you will find that the “label” icon in Gmail looks like a folder. Note that these “folders” actually function like categories, but are very useful when trying to find emails from a particular client.

Next to the folder icon, you will see a label icon that you can use to apply labels to messages. You can also use colored stars to help organize your inbox. To access them, you will need to click the “Settings” button (the gear icon) located in the upper right corner of the email screen and select Settings.Once the Settings page opens, you will need to look in the stars section to determine which stars (or other symbols) are enabled. You can enable colored stars and other symbols by simply dragging them to the “In Use” section.

Migrate Outlook to Gmail

After dragging the icon you want to use to the “In Use” section, scroll to the bottom of the page and click on the “Save Changes” button. Now, whenever you want to use a specific icon in an email, click on the “Star” to the left of the email until the icon you want to use appears.

Gmail: To Filter Rules

Rules are one of the best features that the Outlook email service has. Don’t worry, because Gmail comes with filters that allow you to easily organize your emails. They are not powerful, but you can use them to archive emails, mark them as read, star them, label them, delete them or even forward them.

Using filter rules, you can easily clean up large amounts of emails without spending a lot of time.

Gmail: Custom views

We have to mention that Gmail is not a fancy webmail service but on a professional website. It doesn’t take long enough that you will learn to use labels to filter and find what you need just like you do in Outlook. You can also change how emails are grouped by selecting Comfortable, Cute or Compact from the Settings menu. We agree that Google should focus more on this kind of settings, but for now that’s all there is in terms of how emails are grouped.


Over the last few years, the two webmail services have focused more on features than security. However, Outlook appears to have more data loss features than Gmail. This is why you should always review your webmail service’s service level agreement to make sure you understand the security features offered, how exactly they are implemented and whether they are suitable for your needs.

We recommend that you review Gmail’s service level agreement several times a year to ensure that changes do not affect you or the company you work for.

What do you think about Outlook? Or don’t forget to tell us what you think about the Gmail service and the features and options you want in addition to it.

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